Hillgrove High School Bands

A Statement of Policy

In order to assist band members and parents in understanding areas of responsibility, a statement of band policy is herein set forth. Becoming familiar with this policy will enable each individual to make the most of this great opportunity to be a member of the Hillgrove High School band program, becoming a better person and a better musician.

We firmly believe that the student should improve through regular practice. In the Hillgrove band program we believe that when the student has lost the will to improve him/herself or make a positive contribution to the band, he or she is wasting the time and efforts of his/her fellow members and the community by continuing in this program. The HAPPIEST student is the one who is improving through regular habits of practice and daily progress. He/she must not only know right from wrong, but must be able to stand for principles. He/she must develop a high sense of purpose toward which he/she is willing to work. RESPONSIBILITY is the focus behind any level of achievement within this program. We intend to conduct ourselves in a manner that will facilitate all students in learning and bettering themselves.

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OBJECTIVES OF THE BAND PROGRAM

To educate functionally literate, independent musicians
To teach music through performance
To develop performance skills of various wind and percussion instruments as well as techniques of contemporary color guard
To provide for the musical needs of the school and the community
To acquaint students with music theory/history and how history and musical composition relate to students’ current life and musical experiences
To provide all students with the opportunity for worthy use of their time, a means for self-expression, and a healthy social experience
To develop the ability to function as a responsible member of the group, enhance interaction, and develop esprit de corps
To foster leadership skills within each student

MEET THE DIRECTORS

CHRIS FERRELL
DIRECTOR OF BANDS
HILLGROVE HIGH SCHOOL

Chris Ferrell is Director of Bands at Hillgrove High School in Powder Springs, Georgia in the Cobb County School District. Formerly Associate Director of Bands at L.D. Bell High School in Hurst Texas , and Director of Bands at Harwood Junior High School in Bedford , Texas he has also served on the staff of the acclaimed Texas Wind Symphony and performed with the Dallas Wind Symphony. His bands and organizations have presented clinics and concerts for the Ohio Music Educators Association and throughout the North Texas area including the Meyerson Symphony Center in Dallas.

Mr. Ferrell also served as saxophone instructor at the University of Texas at Arlington Summer Music Camp. He received degrees from Miami University in Oxford , Ohio and did additional study in conducting and saxophone at the Oberlin Conservatory, the University of Cincinnati College-Conservatory of Music, the University of North Texas, and Auburn University. His instructors and mentors include Michele Gingras, Gary Speck, Dr. Paul Cohen, Eugene Migliaro Corporon, Joe Gunn and Ray Lichtenwalter. Mr. Ferrell also served as woodwind methods instructor at Miami University.

Mr. Ferrell is named in Who's Who of America's Teachers and serves as a strong proponent of fundamental teaching and his students have earned positions in Region, Area and All-State band and orchestra organizations in Ohio and Texas. His bands and ensembles have been recognized for outstanding quality earning first-place and first-division honors in many competitions and festivals He was named Teacher of the Year at Harwood Junior High School in 2001.

Mr. Ferrell also instructed the Music component of the International Baccalaureate Diploma Programme . As a woodwind artist Mr. Ferrell performs clinics and concerts throughout the United States and Europe. He has been a featured performer and presenter at numerous jazz festivals, conferences and trade shows. As a professional performer and studio staff musician he has performed in multiple classical, commercial/advertising, popular and jazz idioms. His flexibility as a performer has kept him very active in Texas and both the East and West Coast areas.

In addition to teaching and playing responsibilities, Mr. Ferrell works with the Yamaha Corporation and Vandoren in research and development of new products in the educational and professional performance fields.

He resides in Dallas, Georgia with his wife Shelley, a former drum major and graduate of Lassiter High School, his daughter Katherine and his beloved dogs and cats.

Chris Ferrell is a Yamaha Performing Artist and Clinician and plays the Yamaha YSS-62, YAS-82Z, YAS-875EX, YTS-62, YTS-82Z and YBS-62 saxophones, Custom Clarinets and the WX5 Wind Controller.

Chris Ferrell is a Vandoren Artist and uses Vandoren mouthpieces, reeds and accessories exclusively.

PATRICK MICHAEL ERWIN

ASSISTANT DIRECTOR OF BANDS

HILLGROVE HIGH SCHOOL

Patrick Erwin is currently the Assistant Director of Bands at Hillgrove High School. Prior to Hillgrove, Mr Erwin was the Assistant Director of Bands at Paulding County High School in Dallas, GA, for one year.

Mr. Erwin holds an Education Specialist degree from Auburn University and a Master’s and Bachelor’s degree from the University of Georgia. During this time, he had extensive study in pedagogy, theory, trumpet performance, and conducting. His instructors and mentors include Edward Sandor, Fred Mills, Dr John Culvahouse, Dr. Fred Romines, David McGrath, Chuck Jackson, Alfred Watkins, and Chris Ferrell.

From 2002-2008, Mr. Erwin was a member of the Visual Staff for the World Champion Cavaliers Drum and Bugle Corps, Rosemont, IL. As a member of the staff, Mr. Erwin presented several marching clinics, including the BOA Summer Symposium. Prior to becoming a staff member, Mr. Erwin marched trumpet and soprano bugle in the Cavaliers (2000-2001). Mr Erwin also marched in the Spirit of Atlanta Drum and Bugle Corps (96-99).

From 2000-2006, Mr. Erwin was the Visual Coordinator for the Alan C Pope High School Marching Band, Marietta, GA, taking over Drill Design responsibilities in 2005. Also, in 2002, Mr Erwin was visual coordinator for Kell High School’s first-year marching band.

Mr Erwin’s professional affiliations include Phi Mu Alpha Sinfonia Fraternity, Pi Kappa Lambda Music Honor Society, GMEA, NBA, and MENC.

Patrick Erwin currently resides in Hiram, GA with his wife, Aaren, son Will, and two dogs Scooby and Kaya.

MEET THE STAFF

CHRIS ROMANOWSKI

PERCUSSION INSTRUCTOR

Chris Romanowski is a graduate of the Berklee College of Music in Boston. During his time in Boston, he performed with many great musicians including Rob Caggiano (guitarist for Anthrax and Grammy Award winning Music Producer), Jim McGorman (guitarist/piano/vocals for Cher, Michelle Branch, Avril Lavigne, and tv show "Rock Star SuperNova"), Fausto Cuevas (percussionist for Britney Spears, Queen Latifa, and the American Idol tour band) to name a few.

Mr. Romanowski is currently a Percussion Instructor, Clinician, and Music Arranger for several high schools and drum corps around the world. Over the past 15 years Mr. Romanowski’s groups have won 13 Bands of America Regional Championships, 2 Bands of America National Championships, the Drum Corps International Div II World Championships, Drum Corps International Div II High Percussion award, and the Drum Corps Japan High Percussion Award. In 2007 Mr. Romanowski will take the field as a Percussion and Ensemble Music judge for Drum Corps International (DCI).

Mr. Romanowski has worked with several groups including: Bands of America National Champion and Fiesta Bowl Champion- Plymouth Canton High School, Bands of America Finalist and Fiesta Bowl Champion - Etiwanda High School, DCI Division II and High Percussion Champion - Rochester Patriots Drum and Bugle Corps, Drum Corps Japan High Percussion Champion - Pride of Soka "Royal Kilties" from Hachioji, Japan, and The Magic of Orlando.

Mr. Romanowski is a consultant for the WGI Independent World Percussion group “Odyssey” from Georgia and has performed clinics for groups such as the Southern California Band and Orchestra Association, and at several “Day of Percussion” events in the U.S.

The co-creator of HeavyHitterPads (now manufactured and distributed by the Vic Firth Corporation), Chris Romanowski is endorsed by Dynasty Drums, Remo, StickTape.com and is a member of the Vic Firth Educational team.

SHELLI KOENIG

ASSISTANT BAND DIRECTOR,

LOVINGGOOD MIDDLE SCHOOL

Shelli Koenig is the Assistant Band Director at Lovinggood Middle School, formerly the general music teacher in Cherokee County at Buffington and Free Home Elementary Schools. Ms. Stiles was born and raised in Youngstown, Ohio and earned her music education degree at the University of Akron. She taught numerous middle and high school band camps in the Akron area as well as private lessons for the French horn and piano. She performed at conferences including Ohio Music Education Association, American Band Association, and Cincinnati Music Education Association. Since moving to Georgia in July of 2005, Ms. Stiles has been actively teaching lessons at Pickens County Middle and High Schools. She is on adjunct faculty as the horn professor at Reinhardt College and participates on the music education advisory committee. Playing the French horn, Ms. Stiles performs with the Tara Winds Community Band, Atlanta Horns, and the Reinhardt College Symphonic Band. She is a member of organizations such as the Music Education National Conference, Georgia Music Education Association, and the Atlanta Orff-Schulwerk Association.

JENNIFER ALBERTSON

COLORGUARD CO - DIRECTOR

Jenn Albertson is currently the Colorguard Co-Director at Hillgrove High School. This includes both our fall guard program and our state champion winter guard program. Jenn comes to Hillgrove after having been on the colorguard staff at The Phantom Regiment Drum and Bugle Corps during the summer of 2006 and Kennesaw Mountain High School from 2000 to 2006, and could not be more pleased to now be a part of the Hillgrove High School band organization.

Jenn attended the University of Georgia and Kennesaw State University majoring in Middle Grades Education. While in school, Jenn was a member of Infiniti Winterguard from Greenville, SC from 2000 to 2001. She was also a member of The Santa Clara Vanguard Drum & Bugle corps from Santa Clara, CA from 2001 to 2003 where she aged out as colorguard captain and recipient of the “Joanna Avilla Outstanding Colorguard Member” award.

Currently, Jenn works at an Estate Planning firm in Roswell, GA as an Administrative Professional and Seminar Host.

ROBBY DUKE

COLORGUARD CO – DIRECTOR

Robby Duke is currently the co-colorguard director at Hillgrove High School. Robby was most recently on staff at Kennesaw Mountain HS for the 2008-2009 season. Prior to that, he has taught at Pope HS (2002), Kell HS (2003-2006) and Harrison HS (2006-2007). He was also on staff at Santa Clara Vanguard (2003-2004) and Phantom Regiment (2005) and is currently on the administrative team for CrownGUARD. Before teaching, Robby was a member of both the Cavaliers Drum and Bugle Corps and Infiniti Winterguard in 1999 and 2000.

Robby currently resides in Kennesaw, GA where he is a student at Kennesaw State University majoring in biology with plans to attend pharmacy school in the near future.

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BAND CURRICULUM OVERVIEW

Wind Symphony

The Wind Symphony is the advanced performing organization in both the fall and spring semesters. Membership is by audition only.

Symphonic Band

The Symphonic Band is the intermediate performing organization in both the fall and spring semesters. Membership is by audition only.

Concert Band

The Concert Band is a fundamental performing organization in both the fall and spring semesters. Membership is by audition only.

Marching Band

Membership in the marching band involves sometimes-strenuous physical exercise and the ability play the difficult literature and perform physical movements encountered in the activity. Membership is open to all band students by audition. Any female member of the Hillgrove student body is eligible to audition for colorguard.

Chamber Ensembles

During the fall and spring semesters, chamber ensembles will be formed. ALL band members will be encouraged to perform in a chamber ensemble. Possible groups would be woodwind quintet, brass quintet, saxophone quartet, horn ensemble, trombone quartet, low brass ensemble, flute choir, clarinet choir, percussion ensemble as well as additional small groups. There will be opportunities to perform in concert as well as District 12 Solo and Ensemble Festival.

Colorguard/Winterguard

Female students who are interested in dance, choreography, and movement may choose to audition for our marching auxiliary unit, the colorguard. The colorguard is an extension of the winterguard program and is coordinated by Robby Duke and Jennifer Albertson.

Percussion Ensemble

All percussionists in the band program will participate in percussion ensemble and training sessions outside of the school day. Students learn performance techniques on all percussion instruments. This will include marching battery and front ensemble literature as well as chamber ensembles. The percussion program is coordinated by Chris Romanowski.

Concert Band Camp

Concert Band Camp is two days of intensive training with nationally recognized clinicians. It will be held on the campus of Hillgrove High School and will feature a performance at its conclusion.

Leadership Workshops

In the spring, we will host two leadership workshops to help students become effective leaders within the band program and beyond. The workshops are required of all students who wish to be considered for leadership.

Hillgrove Music Institute

As one might expect, private lessons on a musical instrument are the best way to improve performance skills. The one-on-one approach allows the student to benefit from the individual attention as opposed to an instructor monitoring a class of ever fifty students. A recent survey of the All-State Band revealed that approximately 80% of the students in the band studied privately. Students are generally more inclined to practice diligently for a weekly music assignment and this discipline increases their enjoyment of the instrument. Please see Mr. Ferrell or Mr. Erwin for more information.

All-State/District Honor Band

Members of the band program are eligible to audition for the Georgia All-State and District 12 Honor Bands. Auditions are held during the second semester with concerts for District 12 in Cobb County and Savannah for the All-State Band. These are the highest honors that a high-school musician can receive and all are highly encouraged to work toward these goals.

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DUTIES OF THE BAND MEMBER

Be on time to all rehearsals and performances:

BE PREPARED, IN PLACE, ON TIME!

Upon entering the rehearsal setting, acquire your equipment and go directly to your position
When a director, staff member, or student leader asks for your attention, all activity will cease
Come to rehearsal with a GOOD ATTITUDE
All independent playing (if authorized) should consist of solid, fundamental material
Make a real effort to improve on a daily basis and establish a good practice routine
At the end of rehearsal, put all materials in their proper place
Maintain a strong academic standing in all coursework
Become responsible for and assume responsibility for your own actions. Admit when you are wrong
Have proper respect for yourself, your peers, your instructors and the facility and equipment
Always exceed your expectations

THE IMPORTANCE OF ATTITUDE

The greatest single factor that will determine the success of any individual or organization is ATTITUDE. The kind of person you are is an individual choice and how we feel about something, which involves attitude, is one of the few actual independent choices that we have in life. It takes intense dedication to reach goals. Students should learn to discipline themselves to daily practice on fundamentals. The ‘right attitude’ must be present along with sincerity, concentration, and dedication as the basic foundation. Such an attitude makes an artistic performance inevitable and is the difference between a professional organization and a mediocre group. The band program can do much for you. Make the most of every moment together.

THE IMPORTANCE OF DISCIPLINE

Because of the nature of the organization, band discipline must be all-encompassing and firm. Band students and parents must believe in the ideals, principles, and philosophy of the organization. Everyone must be aware of behavior and the behavior of those connected to our organization. Any action intentional or unintentional that projects unfavorably on the school, community or band program, whether it be in band or outside of band, could result in dismissal or exclusion from activity.

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THE ROLE OF PARENTS

It is the responsibility of every parent and guardian to see that the policies and procedures outlined in this handbook are followed and that the Statement of Intent is signed and returned. This states that you understand the policies as set within and any questions are to be directed to the band directors by appointment. Each parent is responsible for the attendance of his/her child at all band functions. It is also the responsibility of parents to make sure that their child practices DAILY. Being involved with your child’s development in this activity is a reward that has far-reaching benefits. An active parent is aware and receives the gift of healthy participation and growth.

HOW PARENTS CAN HELP

It is most important that any and all concerns are addressed with the parties that can help solve them. One of the most destructive forces in our society is based on ‘negative bonding’ including rumor and innuendo. Please carefully gather facts on all sides before forming an opinion. When we base our decisions on the ‘heat of the moment’, we usually find later that the solution lies in communication. The band staff and boosters are more than happy to communicate in the event of any questions. Additionally parents and families can help in the following ways:

Show an interest in the academic and musical studies of your child
Help arrange regular times and quiet locations for individual practice
Listen to your child practice. Arrange ‘mini-recitals’
Help your student keep a daily RECORD of practice
Keep the instrument in good repair (Woodwinds keep at least 4 good reeds, Percussion at least 2 pair of sticks) along with a metronome and tuner
Be careful with school owned instruments. Students and families are responsible for any damage not considered normal wear
Provide private instruction
Make attendance important
Buy your child a personal planning calendar to mark activity dates
Visit rehearsals-you are always welcome!
Attend performances. Even though your child may tell you they don’t want you there-they do!
Communicate with the directors and boosters if there are ANY financial issues. Your information is personal and confidential.

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STUDENTS’ RESPONSIBILITY

As members of the Hillgrove High School Bands, you have a great deal of responsibility. It is important that if expectations are to be met, the privileges, rewards and duties must align properly.

TO OURSELVES

You have the primary responsibility of developing your own abilities. The benefits of a professional-quality instrument and private lessons should not be underestimated. In order to reap reward, consistent and constant effort must be put forth at all times.

TO OUR SCHOOL

The Cobb County School District provides us with many of the resources for rehearsal, performance and equipment. The needs of our program reach far beyond what the district is able to provide. The Hillgrove Bands Booster Association also provides a support network, both financially and by being your biggest fan. We have a responsibility to be the best possible example for both of these entities.

TO EACH OTHER

We must always do what is best for the welfare of the group. There can be no selfish acts solely for the benefit of the individual, but for all. Respect each other. If there are conflicts, find a peaceful way to resolve them. Never insult another member’s integrity. We are here to grow and learn together.

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MARCHING BAND

BASIC PROCEDURES

Shoes and socks must be worn at all times for outside practices
Food, drinks and gum are not permitted during rehearsal. Water/snack breaks will be given by staff, and are to be consumed in designated areas only
No hats or sunglasses inside the building. This is an issue of respect.
BE PREPARED, IN PLACE, ON TIME
All Cobb County Policies regarding curricular, co-curricular and extra-curricular activities will be strictly enforced
No exposed jewelry will be worn while in uniform.
All school rules are enforced at all times.
Students are to remain in place until dismissed

CAMPS

Camps are held immediately following school year dismissal (late May to early June) and from late July until the start of the school year. The Hillgrove Band Directors, percussion and guard staff, technicians and student leadership teach camps. Attendance is crucial, as most of the marching band material will be introduced this time. Missing any portion of this camp is a safety and design hazard and may result in a student being assigned ‘alternate’ status.

REHEARSAL

Students are expected to be at all rehearsals and performances. If there is a situation that will prevent this, an excuse form must be requested and submitted before the absence is to occur. If a student is absent from school on the day of a rehearsal or performance, they are ineligible to participate that day and we ask that you contact the directors to verify absence. Any student assigned disciplinary action by school administration will also be ineligible to participate during the period of punishment (ISS, OSS etc.). Students with disciplinary infractions will not be eligible for student leadership.

ALTERNATES

One of the most important groups of members of the marching band is the alternates. Due to the absence of others or inability to work out their part, it is necessary to ‘fill-in’ drill positions. Alternate members must be enthusiastic and willing to learn new material at a rapid pace. The chances of an alternate working his or her way into a spot if the alternate participates, works hard, learns the music and does it with a good attitude are good. They are full-fledged members and will have a role in all marching band activities. Some will elect to work in the logistics crew, run sound, or be on the metronome crew.

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UNIFORM/CONCERT ATTIRE INFORMATION

Uniforms (marching band and concert attire) are either ‘on-loan’, or ‘rented’ by the students. As such, it is the students’ responsibility to keep the uniform/concert attire complete and in good condition while it is in their possession.

Checking Uniforms/Concert Attire In and Out

Uniforms and Concert Attire will not go home with students. The uniforms/CA will be checked out by the uniform committee before and after each event. Gloves and Shoes will not be picked up. It is the student’s responsibility to keep up with their own gloves and shoes.

Once the uniform/CA has been checked out to the student, it is their responsibility to keep up with the uniform and all parts associated with it while it is in the student’s possession. Any lost parts should be turned into the uniform lost and found in the uniform room.

Uniform alterations: Some alterations may need to be done to your child’s uniform. Do not make alterations without first informing the uniform committee chair and receiving permission. Do not cut or remove material from a uniform.

When turning the uniform in, make sure that the pockets are empty. Also notify the uniform committee if there is a need for any repair.

Replacement Cost for Uniform and Concert Attire

The Department of Education, State of Georgia, (JS 160-5-1.12 Student Fees and charges/required student equipment and materials) states that Students may be charged for replacement/repair costs due to loss or abuse of school system property.

Replacement costs for uniform parts is as follows. Repair costs will be determined based on actual cost of repair.

Uniform:

1. Jacket $150

2. Bib Pants $50

3. Plume $20

4. Shako Hat $40

5. Gauntlets $30 (pair)

6. Hat Box $20

Concert Attire

1. Concert Dress $80

2. Men’s Jacket $60

3. Men’s Pants $30

4. Men’s Shirt $15

5. Men’s Bow Tie & Cumber bun $20 (priced as a set)

Marching Uniform Additional Information

Marching Shoes and Gloves

Marching Shoes and Gloves are a separate purchase and are the responsibility of the band student. Each Non-Guard Marching Band Student must have:

Cost

1 - Black MTX Marching Shoes $35
2 - White Practice Gloves (Brass Players only) $8
2 - Black Performance Gloves (Brass and WW) $8
1 - Black Under Armor $30
1 - Black “Hillgrove Band” Shorts $10

Each Guard Member must have:

Cost

2 - Pairs of gloves $10 ea
1 - Performance shoes $35
Show make-up TBD
Undergarments for the costume TBD
1 - practice flag $15
Black Unitard $35
Warm Up Suit $50 (approx)

Uniforms and accessories will be fitted during the first few days of Summer Band. Payment in advance is expected for accessories.

Uniform Rules

Unless instructed to do so by a band director, students may not remove any piece of their uniform. This includes the Shako.
No eating or drinking anything other than water while in uniform
Do not touch plumes without gloves
Solid Black Crew Socks are to be worn with the uniform
Under Armor is to be worn under the jacket
No blue jeans or pants are to be worn under the pants (long johns are acceptable for cold weather)
No jewelry.
Clear nail polish only
Facial hair is not allowed in the band uniform.
Students with long hair (male and female) must be able to tuck all hair into the Shako. Hair may not touch the collar. This includes members of the front ensemble who do not wear shakos.

Concert Attire (CA)

Concert Attire will be checked out from the uniform room before each event and returned after each event. Each student is responsible for the care of their concert attire. There is no eating or drinking, other than water while wearing CA. Students may not at any time wear “part” of their Concert Uniform. It is either all on, or all off.

Dress: Ladies: Black hose and black closed toe dress shoes

(Tall-heels not recommended)

No jewelry.

Gentlemen: White undershirt, Black Socks, Black dress shoes (no tennis

shoes).

No Jewelry

All hair for Ladies and Gentlemen (facial hair included) must be neatly groomed.

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FOOTBALL GAMES

Report times are firm. Be Prepared, in Place, on Time!
Students will be in full uniform unless instructed by a director or drum major
Students are to remain seated in the stands, unless instructed otherwise.
If a student needs to leave the stands, they must be escorted by a chaperone
Students will be dismissed from the band hall following home games. Following away games, students must ride the bus to Hillgrove, unless a note is given in advance to a director, and the student and parents must check out with a director before departing.
There is to be no eating or drinking in the stands. The band booster association will provide water. There is to no food eaten while in uniform. Students should plan to eat before departure, or once they arrive home. Medical situations will be addressed individually.
All members are to be alert and ‘focused on front.’ Be ready to react immediately to instructions given by the drum majors or directors.

INSPECTION

Prior to leaving for a performance, all band members will stand inspection. Any band member that does not pass inspection will not participate in the given performance. The following will be checked:

Cleaned, polished shoes
Hair correctly worn-all hair will need to be pinned and fit inside the shako at all performances. No exceptions. Staff will determine specific colorguard hairstyle.
No Jewelry.
Clean, properly lubricated instruments and all accessories
Shako must be worn at all times, at two finger-widths above the bridge of the nose.

Gloves will be inspected for cleanliness, holes, or tears.

TRAVELING

Students are to be silent proceeding to and boarding and exiting the bus. We have begun to perform at this point. Students are to remain silent until given instruction by a director, drum major or captain. Once talking is permitted, volume must be kept at a minimum out of respect and for safety
Busses must be left absolutely clean.
Proceed immediately to your designated location. Walk with purpose. NEVER run in uniform unless safety is jeopardized.

HOTELS/OVERNIGHT TRIPS

Rooms will be locked at all times
There are never to be members of the opposite sex in your room other than a chaperone at ANY TIME.
All school and district policies are in effect
We are guests and represent the Hillgrove Bands and our school. There will be no disruptions to hotel operation or other guests at any time.
Violation of rules on Band Trips will result in the student being sent home immediately, at the Parents’ expense.

FESTIVALS/COMPETITIONS

These events allow the organization to perform for an informed audience and receive pertinent feedback from professional educators and designers in our activity. The purpose is not to win trophies or compete with other groups. We only compete against a standard. It is important for both students and families to realize this. We will only put our best foot forward by being supportive of other groups as well as our own. Negativity will not be allowed from students OR parents. Negative comments or attitudes toward another group undermine every principle on which our program is built.

TRAVEL POLICY – ADULT SUPERVISION

In order to maintain a clear and fair policy on adult attendance on band trips, the Hillgrove Bands will adhere to the following policy, as set forth by the Band Directors:

1. Band Directors will have their lodging and transportation paid for by HBBA. Any meals not included in the cost of the trip will be their own responsibility.

2. Staff Members will their have lodging and transportation paid for by HBBA. Any meals not included in the cost of the trip will be their own responsibility.

3. Parent Chaperones will be responsible for the cost of their own trip as well as meals not included in the cost of the trip.

Cooperation and understanding regarding this policy is appreciated. Cobb County requires all trips to have a ratio of adults to students of 1:25. This ratio includes Directors and Staff Members, who are expected to perform certain supervisory duties.

The Chaperone Committee chair, in conjunction with the Band Directors, will determine which Parent Chaperones will accompany the students on trips.

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HILLGROVE MARCHING BAND

SPRING TRAINING AND SUMMER CAMP

SPRING TRAINING

Although the main purpose of Spring Camp is to introduce incoming freshmen to marching techniques, the full band is required to attend. The older members are a tremendous help with the teaching process while building camaraderie with the new band members. The camp is held in the days immediately following school dismissal to prevent any disruptions in vacation plans. If you anticipate any problems with attendance, please contact one of the directors, ASAP.

SUMMER CAMP

What is Summer Band Camp?

Summer Band Camp occurs before school starts. The fall show is built at this time. All aspects of the show will be covered during this time. It is vital that the student attends all of these sessions. Missing any portion of these rehearsals will jeopardize the student’s participation in the production. (See Attendance Policy) Times will vary and schedules will be sent out. Guard and Percussion will have slightly different schedules.

Some of the things happening at summer camp include:

1. Marching tryouts

2. Learning show music

3. Learning drill

4. Uniform distribution

5. Football program pictures

6. Learning “stand tunes” (music for football games and pep rallies)

8. Purchasing gloves and shoes

Lots & lots of bonding between old and new band members.

Preparation for Summer Band Camp

How to Prepare: Marching Band Students are athletes in training, so you need to treat your body to proper nutrition, sleep, and hydration, especially during the intense training at band camp. If your body is starved of these important things, your performance will suffer and you may experience problems such as heat exhaustion, fainting, decreased concentration, and weakness.

Hydration: Start drinking fluids days before band camp (as well as competitions), especially in hot weather. Water, fruit juice, or Gatorade type drinks are good choices. Most carbonated beverages (soda) contain sodium and does NOT do an effective job of hydrating the body. During camp you will have frequent water breaks to replenish the fluid you will be losing. You must drink during these breaks.

NOTE: Carbonated beverages are not allowed nor served before, during, or after band camp or performances. You will be allowed water, fruit juices, and Gatorade type drink only.

Dehydration means your body does not have the fluid it needs to maintain normal bodily functions. Early symptoms are dry mouth, headache, lightheadedness; thirst may or may not be present.

Heat Exhaustion is also serious and means your body is overheating and cannot cool itself properly. Symptoms include: increase in body temperature, absence, of perspiration, nausea, fainting, weakness, and probably thirst.

These conditions can be very serious. Chaperones are available on the field during practices. If you experience any of these symptoms, you must see one of the directors or the chaperones immediately. Also, if a chaperone is concerned about your health and asks to leave the practice field for any reason, you must comply.

Additional medical issues: You must have a completed, up-to-date, medical form. If students use an inhaler, the student should carry his/her inhaler at all times—especially on the field. Please consider bringing a spare inhaler. Students who have food or bee sting allergies, should also carry an epi-pen with them if it is warranted.

Band Camp attire:

o Sun Hats

o Sunglasses

o Shorts and T-shirts—light color clothing

o Shoes are required (Preferably running or cross-training shoes)

o NO Flip-Flops or Sandals

Band Camp Necessities:

· Water Jug: This needs to come filled in the morning. Most students will fill theirs with water and place it in the freezer over night. This also needs to be a ‘jug’ with a large mouth, so that it can be refilled quickly and easily during water breaks.

· Sun Block

· Pencil (and an extra)

· Dot Book: This is spiral bound 3X5 index cards. They can be purchased at any office supply store.

· Shoe string or canvas tool bag: This is to either tie the spiral index cards around your waist or, in the case of the tool bag, to place them in, so they are easily accessible on the marching field.

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Glossary of Terms

All-State Band – Students who excel at their Honor Band (see below) audition may be invited to audition for the Georgia All-State Band. If selected, students will participate in a clinic weekend with superior high school musicians from around the state.

Band President – The motivational field leader for the marching band. The Band President is a marching member in charge of maintaining the morale and tempo of each rehearsal. The Band President is 2^nd in command to the Drum Major.

Battery – Percussion members who march on the field. Instruments include Snare Drums, Tenor Drums, and Bass Drums.

BOA (Bands of America)– A non-profit educational organization that is the nation’s leading presenter of music events for high school band students. Sponsored events include various regional competitions, Grand National Marching Band Championships, National Concert Band Festival, and Summer Symposium. BOA’s stated mission is to provide “positively life-changing” experiences for students, teachers, parents, and communities.

BOA Summer Symposium – An excellent summer camp held for one week in June at Illinois State University. Students can enroll in concert band, jazz band, orchestra, color guard, and drum major camps where they are taught by leading instructors from around the country.

Chain of Command – The hierarchy of leadership for the band program. It goes as follows: Band Directors, Band Staff, Drum Majors, Band President, Section Captains, Section Leaders, Members.

Chamber Music – Compositions written for small groups, usually 4-12 players.

Color Guard – Marching band members who add visual impact and color to the musical performance in a challenging activity that combines equipment work using flags, rifles, and sabers, with dancing and marching. Membership is open to any student at Hillgrove High School and members are not required to be enrolled in band class. Auditions are typically held in April of each year.

Concert Bands – Any of the three band classes: Concert Band, Symphonic Band, or Wind Ensemble.

DCI (Drum Corps International) – A non-profit youth organization that sponsors Drum and Bugle Corps (brass, percussion and color guard). These corps are made up of high school and college students up to age 21, who spend the summer traveling and competing against other corps in shows across the country. It is the professional opinion of the Hillgrove Directors that Drum Corps is best left to students who have graduated from High School.

Drum Major – The highest rank of student leadership. The Drum Major(s) lead the band on and off the field. He or She also serves as the student conductor for the Marching Band.

Dot Book – The small notebook worn by all band members during rehearsal to record their marching band drill coordinates

Dots – A coordinate on the drill page that represents each individual performer.

Drill – Marching formations on the field. Usually ranges from 60 – 150 pages of varying difficulty.

Drill Set – Each individual page of drill. Represents one single moment of our show.

Drill Charts – A tool for the directors/staff to see where each member belongs in each drill set.

Embouchure – The formation of the lips, jaw, and tongue necessary for proper playing of an instrument.

Front Ensemble – Non-Marching members of the percussion who play mallets and other instruments on the front sideline during performances.

HBBA (Hillgrove Bands Booster Association) – The volunteer organization responsible for supporting the band program financially and administratively. All parents are eligible and encouraged to participate in HBBA.

LGPE (Large Group Performance Evaluation) a.k.a. “District Festival”– An evaluated performance and clinic, sponsored by GMEA, for all concert bands within the District. LGPE is held each spring. The Hillgrove Bands are in GMEA District XII.

Gauntlets – A piece of the marching uniform worn at the end of the sleeve to prevent the arm from showing between the sleeve and gloves.

GMEA (Georgia Music Educators Association) – A professional organization for music educators in Georgia that sponsors District Festival, Solo and Ensemble, District Band, All-State Band, and an annual convention in Savannah, GA.

District Honor Band – Students from throughout the district may audition for District Honor Band. Based on the audition results, students may be selected for either the 9^th& 10^thgrade Clinic or Honor Band or 11^th& 12^thgrade Clinic or Honor Band. During Honor Band weekend, students will practice with guest conductors on Friday night, all day Saturday, then perform a concert on Sunday.

UGA Jan-Fest - A clinic weekend for selected band members, held at the University of Georgia each January.

Mellophone – The marching equivalent of a French Horn.

MTX’s – Black uniform shoes worn by non-guard marching band members.

Pass-Off – After a student has memorized his or her marching music, it must be played for the band directors with two or fewer mistakes. Students will not be allowed to participate in a show until they have “passed-off” on the music.

Percussion Ensemble – An extra-curricular opportunity offered in the winter for students to explore percussion.

Plume – The large, very expensive feather worn on top of the shako (uniform hat).

SAPA (Southern Association for Performing Arts) – The winter guard/winter percussion circuit that serves GA and AL. SAPA championships are held in Macon at the end of March.

Section Captains – The chief member of each of the Woodwind, Brass, Percussion, and Guard sections. These student leaders are 3^rd in the chain-of-command to the Drum Major and Band President.

Section Leaders – The principal member of each individual section (i.e. Flute, Saxophone, Trumpet). These student leaders are 4^th in the chain-of-command.

Sectional – Specially scheduled practices for all band members who all play the same instrument. Sectionals are scheduled to give members of each section an opportunity to practice their own music or routines.

Shakos – Uniform hats worn by non-guard marching band members.

Solo & Ensemble – A performance arena sponsored by GMEA in which individual students or ensembles of students prepare a piece of music and perform for a rating.

Summer workshop opportunities – Specialized instruction with professionals in a camp-like setting. Summer workshops are held in a number of locations across the country including university campuses and a variety of specialty camps.

Symphonic Camp – A mandatory mini-camp weekend for all band class students. Guest conductors and clinicians teach the students in a condensed weekend workshop. Symphonic Camp is typically held in February of each year.

Teens 2 Teams Leadership Workshop – A series of world-renowned student workshops led by Mr Peter Ferrito, specifically designed to develop teamwork, leadership skills, character, and confidence. Students desiring to become student leaders are required to attend.

WGI (Winter Guard International) – A non-profit youth organization that serves as the governing body for Winter Guard and Indoor Percussion activities.

Winter Guard – A color guard ensemble that performs to recorded music at indoor competitions from January through April. This activity combines modern dance with flag, rifle, and saber work. Membership is open to anyone at Hillgrove High School and members are not required to be enrolled in band class. Auditions are typically held in late November or early December of each year.

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MISSION STATEMENT OF THE HILLGROVE BANDS BOOSTER ASSOCIATION, INC.

The Hillgrove Bands Booster Association is an organization made up of parents of current band members, alumni, and interested community members whose sole purpose is to support the band programs implemented by Hillgrove High School and the Cobb County School District. We do not seek to direct or define the schools goals or mission, but rather to provide the ways and means of allowing the educators to further the music enrichment of the students of Hillgrove High School over-and-above that which is provided by the Cobb County School District.

It is the role of the HBBA, Inc. to support the structure needed for the bands to grow musically through festivals, concerts, and competitions. As such, our focus is to provide fundraising opportunities, parental support, and opportunities for future recognition of musical excellence in all aspects of the band program locally, state-wide, and nationally.

The primary focus of the HBBA, Inc. is to provide fundraising opportunities to assist in covering the operating expenses of the Bands programs. This includes all aspects of band related music programs that involve student participation. The current band program consists of the marching band, Winterguard, concert bands, and other small ensembles. Operating expenses include such items as uniform upkeep, competition entry fees, equipment purchase, insurance, travel, and instructional fees. Fundraisers are recommended by the Executive Board of the HBBA. They are then submitted to the Hillgrove High School Administration to review and approve. This assures that all fundraising activities are consistent with the policies outlined by the Cobb County Board of Education.

The Hillgrove Bands Booster Association, Inc. is focused on supporting the students at Hillgrove High School in the development of musical excellence both personally and corporately. In support of this goal, the HBBA, Inc. makes available to students the Hillgrove Music Institute (HMI). This allows students additional musical instruction as an adjunct to the educational programs provided by Hillgrove High School.

Parental support is vital to the role of the Hillgrove Bands Booster Association, Inc. Parental involvement is voluntary and without compensation. It is the goal of the parents to support the administrative functions of the Booster Organization, to act as chaperones, and to oversee such fundraising opportunities as approved by HBBA,Inc. and Hillgrove High School. Our organization allows parents the opportunity to be actively involved in enabling their student(s) to develop musical excellence.

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Hillgrove High School Band

Committee Descriptions

Note: All committees may be co-chaired.

Guard Activities

The Hillgrove Band consists of two very important groups that add to our over-all success as a band. They are Colorguard and Winterguard. These groups do not always practice/perform at the same time as the rest of the band. This committee is responsible for meeting the needs of both the Colorguard and Winterguard and coordinating/communicating those needs to the Executive Committee of the Band as needed.

Photography/Audio-visual

This committee will assist its chairpersons in keeping a video (DVD) file of all events of the band. This includes, but is not limited to practices, camps, trips, concerts, exhibitions, football games, shows, etc. They will video all performances of the band as directed by the band directors and staff to be shown to the band after each event. Selected footage of all the events will be consolidated into tapes for band students to purchase at the end of each school year. They will also be responsible for helping to provide pictures for the web site. This committee will also be responsible for recording a music C.D. of the show for the students to purchase.

Hillgrove Music Institute Committee

This committee will assist its chairperson in supervising the HMI. This committee supports the Band Director(s) in making lesson schedules and tracking student attendance for lessons. The chairperson of the HMI is responsible for making sure all monies received are transferred to the treasurer in charge of deposits within 24 hours of receipt. This chairperson will also track and request payment for instructors from the treasurer in charge of accounts payable the second week of the month after receipt of student payments.

Food and Beverage Committee

This committee will assist its chairpersons with providing and securing staffed, catered concessions for band students during the Hillgrove campus band camp, Saturday practice, Judges and Directors hospitality for band festivals, and any other activity as requested by the Band Director and Staff. In the event that the band provides concessions for any activity, they will be coordinated by this committee.

Hospitality/Social Committee

This committee works along side the Food Committee in assuring hospitality when the band hosts outside groups or band related activities. This may include arranging and directing parking, greeting people, providing directions for school based activities, meeting visiting bands and assisting them with any needs while they are guests at our school, providing a hospitality/break area for guest instructors, etc.

It is the responsibility of this committee to arrange for thank you notes or flowers/appreciation items as directed by the executive committee and/or band directors.

This committee also handles the Social Activities that the band engages in. For example, Band night at Beef-O-Brady’s, Pizza Night, Swim night, etc. This committee also works with the Food Committee in assisting with the end of the year banquet.

Ways and Means (Fundraising)

This committee is responsible for identifying and implementing the ways and means (fundraising) to provide additional income to the band over and above that which is provided by the Cobb County School District and in keeping with our exempt purpose. This committee may consist of various smaller committees. The Vice-President maintains over-sight of these committees for the purpose of communicating with Hillgrove High School Administration.

This committee coordinates planning and assists with implementation of activities that meet the approval of the Band Directors, Staff, and Executive Board of the Band Boosters. It is also the responsibility of this committee to encourage participation in fundraising activities.

Publicity and Public Relations

This committee will be responsible for establishing a high visibility for the band in community functions. This committee will promote the activities of the band by appropriate means that may include advertising at radio stations, cable news, etc., submitting noteworthy band news and photographs to the local newspapers during football season, competitions, and at other important events. This committee will also be involved in promoting various fundraisers in conjunction with ways and means. All publications concerning the band, including fundraisers must be approved by the Band Director and/or staff and the Executive Board prior to submission for publication.

Spiritwear Committee

This committee will assist its chairperson with the spirit related items of the band (hats, shirts, bags, etc.). They will also be responsible for acquiring and selling these materials. The Director of Bands will approve any items offered for sale.

Transportation and Equipment Committee

This committee will assist its chairpersons in securing adequate transportation to move all instruments that cannot be transported with band members. This also includes assisting in transporting equipment to and from the Band room to the Hillgrove Football field, before and after events.

Uniform and Concert Attire Committee

This committee will assist its chairpersons with the checking out and checking in of the uniforms and concert attire as needed for events. They will be responsible for assuring that each uniform is complete and all aspects are accounted for. The chairpersons will also be responsible for selecting parents to assist with the cleaning of the uniforms. A washing and drying instruction sheet and laundering supplies will be provided to each parent who helps with the cleaning of the uniforms. The chairpersons are also responsible for organizing the transportation of the uniforms/concert attire as needed. The chairpersons are also responsible for the distribution and collection of the plumes. This committee will be responsible for supervising/acquiring any needed alterations or repair to uniforms/concert attire.

Chaperone/Water Committee

The Chaperone committee is in charge of providing chaperones for all band events. This includes those events taking place at Hillgrove and those events that require transporting the students to another venue. The Chaperone committee maintains all records and releases required by Cobb County, Hillgrove High School, and the Hillgrove Bands to allow students to participate in any school sponsored event. The chaperone committee is also responsible for basic first aid. This committee provides water to band members during the spring and summer camps, and during after school rehearsals.

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BY-LAWS OF THE

HILLGROVE BANDS BOOSTER ASSOCIATION, INC.

ARTICLE I: INCORPORATION

SECTION 1. The corporate name of the organization is HILLGROVE BANDS BOOSTER ASSOCIATION, INC. For purposes of these By-Laws, Hillgrove Bands Booster Association, Inc. may be referred to as the “Association”.

SECTION 2. The principle office and place of business of said corporation shall be 4165 Luther Ward Road, Powder Springs, Georgia in Cobb County. The corporation may establish and maintain an office or offices at such other places, either within or without the State of Georgia, as the Board of Directors may from time to time determine.

SECTION 3. The fiscal year shall begin at 12:01 A.M. on the first day of June and ends at midnight on May 31.

SECTION 4. The seal of incorporation shall be circular in form and shall be as follows:

ARTICLE II: OBJECT AND PURPOSE

SECTION 1. The object and purpose of the Association shall be:

a) As a parent-teacher organization, to promote ways and means of providing for the needs of the Hillgrove High School Bands Program, above those supplied by the Cobb County School System and Hillgrove High School. The Association shall seek neither to direct the administrative activities of the band program, nor control its policies. Rather, the Association shall support and implement the programs and policies recommended by the Director of Bands and staff.

b) To have but not be limited to, all the rights, powers, privileges, and immunities now or hereafter enumerated in Title 14 of the Code of Georgia as it may be hereafter given by law, or as now or hereafter may be enjoyed by a like non-profit organization, as those enumerated above, and said powers are made a part hereof to the extent as if they were quoted herein.

c) The activities of the association shall be consistent with the Guidelines and Procedures established by the Cobb County School District Administrative Rules, Section J, Student Activities.

SECTION 2. This Association shall not contemplate pecuniary gain or profit or distribution of profits or dividends to the members thereof. No Officer or Director shall receive any financial remuneration from acting in such capacity. Notwithstanding this limitation, Officers and Directors may be reimbursed for all reasonable and appropriate expenses incurred on behalf of the Association.

SECTION 3. No member of this Association shall be liable for any of the debts of the Association, except as such a member may personally endorse or guarantee, either written or implied, such debt of the Association.

SECTION 4. This Association shall possess all the powers granted by law to any corporation in the execution of its purposes described herein.

ARTICLE III: MEMBERSHIP

SECTION 1. All parents or guardians of Hillgrove Bands interested in supporting the purpose of the Association (Article I, Section 1.a) and who agree to abide by the By-Laws described herein, are eligible for membership in the Association.

SECTION 2. By submission of a proper membership registration form to the Secretary, additional interested persons from the community at large may become members of the Association with full rights of membership.

SECTION 3. Only parents or guardians of current Hillgrove Bands students are eligible to serve as Executive Officers or Chairpersons of Standing and/or Ad Hoc Committees.

SECTION 4. The Board of Directors may determine additional levels of membership.

SECTION 5. An annual Association membership fee of ten dollars ($10.00) per membership household shall be collected to partially defray the cost of operation of the Association. The intent of this fee is to permit the sharing of the financial burden that might otherwise be borne by a few diligent fund raisers within the Association. Discretion should be used to protect those members unable to pay, and this inability should not exclude any member from participation in the Association.

ARTICLE IV: BOARD OF DIRECTORS

SECTION 1. The Board of Directors shall consist of the Executive Officers of the Association as described in Article V of these by-laws, The Director of Bands, Assistant Band Director(s), a school representative, and a member of the community at large. The immediate past-President (or Co-Presidents), and Treasurer (or Co-Treasurers) will be non-voting ex officio members of the Board of Directors. The Board of Directors shall consist of not less than five (5) members. The Executive Officers shall be elected as describe in Article VI of these by-laws. A school representative shall be appointed by the principal of Hillgrove High School as outlined in Cobb County Schools Booster Club Guidelines, number four (4). A member of the community-at-large shall be appointed by the Director of Bands and approved by the Executive Officers.

SECTION 2. Each voting member of the Board of Directors (as defined in Section 1 above) shall have one vote. Voting members of the Board of Directors shall include the Executive Officers, the Director of Bands, the Assistant Band Director(s), a school representative, and community member, as set forth in Article V, Section 1 hereof.

SECTION 3. The Board of Directors shall make recommendations to the membership for the establishment of policy and control of the operation of the Association.

SECTION 4. Term of office of the Board of Directors shall be one (1) year, typically commencing June 1. The Executive Officers of the Association, as described in Article V of these by-laws shall be elected at an annual meeting of the membership, typically held in May. The outgoing Board of Directors shall attend, without vote, a joint meeting with the newly elected and constituted Board of Directors. This joint meeting shall be held within one (1) month of the election of the new Board of Directors.

ARTICLE V: EXECUTIVE BOARD AND OFFICERS

SECTION 1. The Executive Officers of this Association shall be the President (or Co-Presidents), Vice President (or Co-Vice Presidents), Secretary, and Co-Treasurers. They may be re-elected for a maximum of one consecutive additional term to the same office. Elected Executive Officers must be a legal guardian of a band student for the fiscal year in which they serve and may not be a Cobb County School District Administrative Employee or an administrator of Hillgrove High School. For definitive purposes, each Executive officer represents one (1) member on the Board of Directors. As used herein, the officers shall be referred to singularly, whether their office is held individually or jointly with a co-officer.

SECTION 2. The Executive Board shall be composed of the Executive Officers, The Director of Bands, Assistant Band Director(s), and the chairperson(s) of each standing committee. Ad Hoc Committee Chairperson(s) may be included on the Executive Board for their term of service in said capacity with the approval of the Executive Officers.

SECTION 3. The President should have demonstrated and be involved in band activities so as to be knowledgeable of the operations of the association. The Vice President should be involved in band activities, and ready to assume the duties of the President. The Secretary should have the capability of recording and maintaining accurate records of all meetings and maintaining accurate membership records. The Treasurer should have a working knowledge of basic bookkeeping or generally-accepted accounting procedures.

SECTION 4. The Executive Officers of the Association shall be elected by a plurality of the members of the Association present at the April meeting. Executive Officers shall hold office for one (1) year, commencing June 1, or until their successors are elected. Executive Officers may be elected to one (1) additional successive term as described in Article 5, Section 1 herein.

SECTION 5. A vacancy in any office shall be filled by an election, held at the next regular meeting upon the occurrence of such vacancy, unless all of the offices become vacant by reason of rescission, in which event the vacancy shall be filled at the same meeting by which the vacancies were created. A vacancy exists when any officer resigns his or her office or is removed by recall or rescission.

ARTICLE VI: ELECTION OF BOARD OF DIRECTORS AND EXECUTIVE OFFICERS

Section 1: A nominating committee will be elected at the January general meeting. The committee will contain an odd number of members, not less than five (5). The current President may not serve on the nominating committee. Band director(s) may serve on the committee as non-voting members. Two alternates may be elected. Members may not serve on the nominating committee if they were members of the nominating committee the prior year.

Section 2: The Nominating Committee will present a slate of qualified officer candidates as outlined in Article VII, herein by posting the slate on the organization website and in the Band Hall a minimum of 30 days prior to the April election.

Section 3: In the event an office become vacant due to resignation or in the event the officer’s band student leave the band, a replacement shall be selected by a majority vote of the Executive Board

ARTICLE VII: DUTIES OF THE EXECUTIVE OFFICERS

SECTION 1. The President is accountable to the membership of the Association for the actions of the Board of Directors and Executive Board. The actions of the Vice President, Secretary, and Treasurer in the execution of their respective duties must therefore be accountable to the President.

SECTION 2. The President shall preside at all meetings of the Association, and of the Board of Directors, shall call meetings as provided in these by-laws, and shall be an ex officio member of all committees.

a) The President should be represented at Band Activities.

b) The President shall ensure that all activities of the officers and the Association are consistent with the guidelines set forth in the By-Laws of the Association stated herein.

c) The President shall form committees and appoint Chairpersons of said committees as needed with the assistance of approval of the Director of Bands and Executive Board.

d) In the event that the secretary is unable to attend meetings, the President or his designee shall assure that minutes are taken and placed in the public record within fourteen (14) working days of said meeting.

SECTION 3. The Vice President shall perform the duties and exercise the powers of the President in the absence of the President, and shall perform such other duties as may be assigned from time to time by the President.

a) The Vice President shall preside as focal of all individually chaired fund-raising committees.

SECTION 4. The Secretary shall record and affix the seal of the organization to the minutes of all meetings and the proceedings of the membership and the Board of Directors, and shall perform such other duties as may be assigned from time to time by the President.

a) The Secretary shall maintain accurate records of membership at all times

b) The Secretary shall assure that the minutes of all meetings and proceedings of the membership and the Board of Directors shall be available for approval at the following regularly called meetings.

c) The Secretary shall assure that all records of minutes of the meetings are available for public viewing as described in Article VII, Section 1, within fourteen (14) working days of said meeting.

SECTION 5. The Treasurer(s) shall be familiar with the finances of the Association and shall give a brief report, at least once each month to the membership and at regularly called meetings of the Board of Directors regarding the financial condition of the Association.

a) The Treasurer(s) shall be responsible for the receipt and disbursement of all funds of the Association.

b) The Treasurer(s) shall timely file all required tax forms in accordance with governing law, the timely filing of fees associated with yearly renewal of Incorporation status with the State of Georgia, and shall perform such other duties as may be assigned from time to time by the President.

c) The Treasurer(s) shall be bonded. Any one of three Executive Officers from the Board of Directors shall co-sign all checks for disbursement of funds.

d) The Treasurer(s) shall oversee and account for all monies collected, and as well shall oversee Student Accounts. All information concerning student accounts, student payments, or the personal financial status of any member of the Association shall remain confidential, with such information to be imparted only to the President and the Director of Bands, except as set forth in Article 13, Section 1 hereof.

SECTION 6. The President shall be empowered to conduct the day-to-day business of the Association on behalf of the Executive Board between meetings, so long as such acts are reported to the Executive Board at its next meeting. Should any such action require the expenditure of Association funds, such expenditure must have been included in the annual budget approved by the membership of the Association.

ARTICLE IX: MEETINGS

SECTION 1. Regular meetings of the membership of the Association shall be held no less than six (6) times each fiscal year at the principal office. Customary meeting time shall be defined as the second Monday of the month at 7:00 P.M. Notice of a temporary change of customary meeting time and/or place shall be set by the President. Notice of regular meetings shall be published two (2) weeks in advance on the Association web site.

SECTION 2. Regular Meetings shall be held by the Executive Board one (1) week prior to the regularly called meeting. Notice of a temporary change of customary meeting time and/or place shall be set by the President.

SECTION 3. Special meetings of the membership of the Association may be called at any time by the President with the help of the Telephone Committee Chairperson. Notice of the meeting shall be given to the membership not less than two (2) days prior to such a meeting, stating the time, place, and the purpose of the special meeting.

SECTION 3. Members may request a special meeting by written request to the President. Such request shall set forth the purpose for which such meeting is requested, and the Board of Directors shall make a determination as to the validity of such request. Any meeting so requested shall be limited to the purpose set forth in the request.

SECTION 4. Members present shall constitute a quorum for the transaction of business at regular and special meetings.

SECTION 5. ROBERTS RULES OF ORDER, NEWLY REVISED shall govern all meetings when not inconsistent with these by-laws.

SECTION 6. Meetings of the Board of Directors shall be held on the call of the President, or upon the written demand to the President by any two (2) officers of the Board of Directors at least ten (10) days in advance.

SECTION 7. Fifty-one percent (51%) of the Board of Directors shall be necessary to constitute a quorum for the transaction of business at the meetings of the Board of Directors. Where no quorum is present, any action which might properly be taken at a meeting of the Board of Directors may be taken and shall be valid if approved and signed by the majority of the members of the Board of Directors within five (5) days after the date of such meeting or motion.

SECTION 8. Fifty-one percent (51%) of the Executive Committee shall be necessary to constitute a quorum for the transaction of business at the meetings of the Executive Committee. For the purpose of establishing a quorum, each office (not officer) shall represent one (1) vote. Where no quorum is present, any action which might properly be taken at a meeting of the Executive Committee may be taken and shall be valid if approved and signed by the majority of the members of the Executive Committee within five (5) days after the date of such meeting or motion.

SECTION 9. Meetings of all committees shall be held as necessary for the performance of the duties of each committee. All committees should submit a copy of their minutes to the President and Secretary for inclusion in the Board Meeting Minutes as set forth in Article VII, Section 3 hereof.

ARTICLE X: REMOVAL/RECALL

SECTION 1. Removal by the Board: As set forth in the Georgia Corporations Code, O.C.G.A.§ 14-3-843, an officer may resign at any time by delivering notice to the corporation. A resignation is effective when the notice is effective unless the notice specifies a future effective date. If a resignation is made effective at a future date and the corporation accepts the future effective date, the Board of Directors may fill the pending vacancy before the effective date if the Board provides that the successor does not take office until the effective date. Further, the Board of Directors may remove any officer at any time with or without cause, by motion and majority vote, at any meeting of the Board of Directors.

SECTION 2. Recall by the Membership: In the event a petition asking for the recall of any officer and signed by at least one-third (1/3) of the membership of the Association is delivered to the President, Vice President, or Secretary, the membership shall be notified of the recall petition at the next regular meeting, at which time a secret ballot vote shall be held. For purposes of this subsection only, “current membership” shall mean the number of households listed in the current year’s membership directory. Only one (1) signature per household shall count on such petition. If the recall vote is affirmative by a majority of the members present and voting, the officer shall be immediately recalled.

SECTION 3. In the event of recall of the entire slate of officers, the Band Directors, as ex officio members of the Board of Directors, shall preside over the election of a new slate of officers at the same meeting.

ARTICLE XI: EQUIPMENT OWNERSHIP

SECTION 1. Title to any-and-all equipment purchased by the Association will be transferred to the Cobb County Board of Education.

ARTICLE XII: SPHERE OF ACTIVITY

SECTION 1. For the purpose of definition, “Hillgrove High School” shall be defined as “that institution of secondary education designed and designated by the Cobb County Board of Education.”

SECTION 2. In the event that the school should be closed or changed from an academic curriculum, the Association shall be dissolved.

SECTION 3. In the event of circumstances stated in Section 2 of this Article, ownership of equipment and funds on hand shall revert to the Cobb County Board of Education.

ARTICLE XIII: MISCELLANEOUS

SECTION 1. All books, records, and minutes of the Association shall be open to inspection at any reasonable time by any member. Any request for such review shall be made in writing, not less than five (5) days in advance of the requested review, to the Board of Directors. The Board of Directors shall confirm that the request made is in compliance with the Georgia Non-Profit Corporation Code as set forth at O.C.G.A. § 14-3-1602, and the Board of Directors shall direct the Secretary and/or Treasurer to provide such records as it deems appropriate. No records shall be given by the Secretary or Treasurer to any individual or member without prior authorization by the Board of Directors.

SECTION 2. All members shall have the obligation to keep the Secretary informed as to their current address and telephone number

SECTION 3. At the meeting closing the fiscal year, the annual financial report of the Association shall be given by the Treasurer. An independent review of the financial records of the Association shall be performed on an annual basis by a certified public accountant.

SECTION 4. Standing rules direct the administration of the Association. A standing rule may be added, deleted, or changed by a majority vote of the executive board.

SECTION 5. For purposes of simplicity of language only, all references which may be gender specific shall be designated herein as “he” or “she.”

ARTICLE XIV: AMENDMENTS

SECTION 1. After review by the Board of Directors, the by-laws of this Association may be amended or rescinded, or new by-laws adopted only at a regular meeting by the affirmative vote of two-thirds (2/3) of the members present and voting, and only after notice of proposed action shall have been given at a previous meeting.

SECTION 2. Since the by-laws of the Association must not be in conflict with Federal or State Constitutions, Federal or State law, any substantive amendment or revision to these by-laws will be referred to legal counsel for review and approval.

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SPECIAL THANKS

This Handbook is a result of the work and experiences of many. We would like to thank the following for their contributions and advice.

Scott Rush - Wando High School Bands, Mt. Pleasant, South Carolina

Alfred Watkins, Catharine Sinon, Cara Morantz - Lassiter High School Bands, Marietta, Georgia

Garry Gribble, Josh Rudolph - Pope High School Bands, Marietta, Georgia

David McGrath, Ginny Markham - Kell High School Bands, Marietta, Georgia

David Starnes, Jeff Harper, David Roth - Kennesaw Mountain High School Bands, Kennesaw, Georgia

David Vandewalker, Chester Phillips, Ben McMillan - Harrison High School Bands, Kennesaw, Georgia

Sonny Petway, Emily Petway, Cecilia Cicco - McEachern High School Bands, Powder Springs, Georgia

Jeremy Earnhart, John Pollard, Nick Thomas - L.D. Bell High School Bands, Hurst, Texas

Joe Gunn – Trinity High School Bands, Euless, Texas

Bill Watson, Richland High School Bands, North Richland Hills, Texas

Eugene Migliaro Corporon and Dennis Fisher – University of North Texas Wind Studies, Denton, Texas

H. Robert Reynolds and Michael Haithcock – University of Michigan Bands, Ann Arbor, Michigan

Jerry Junkin – University of Texas Bands, Austin, Texas

Peter Ferrito – Teens2Teams Leadership, McKinney, Texas

TOP TOC

Table of Contents

A Statement of Policy

MEET THE DIRECTORS

BAND CURRICULUM OVERVIEW

ATTENDANCE POLICY

DUTIES OF THE BAND MEMBER

THE ROLE OF PARENTS

STUDENTS’ RESPONSIBILITY

MARCHING BAND

UNIFORM/CONCERT ATTIRE INFORMATION

FOOTBALL GAMES

CONCERT BAND AND CLASSROOM PROCEDURES

SCHOOL-OWNED INSTRUMENT POLICY

PRACTICE

HILLGROVE MARCHING BAND

Glossary of Terms

MISSION STATEMENT OF THE HILLGROVE BANDS BOOSTER ASSOCIATION, INC.

Committee Descriptions

BY-LAWS OF THE

ARTICLE II: OBJECT AND PURPOSE

ARTICLE III: MEMBERSHIP

ARTICLE IV: BOARD OF DIRECTORS

ARTICLE V: EXECUTIVE BOARD AND OFFICERS

ARTICLE VI: ELECTION OF BOARD OF DIRECTORS AND EXECUTIVE OFFICERS

Section 2: The Nominating Committee will present a slate of qualified officer candidates as outlined in Article VII, herein by posting the slate on the organization website and in the Band Hall a minimum of 30 days prior to the April election.

Section 3: In the event an office become vacant due to resignation or in the event the officer’s band student leave the band, a replacement shall be selected by a majority vote of the Executive Board

ARTICLE VII: DUTIES OF THE EXECUTIVE OFFICERS

ARTICLE VIII: COMMITTEES

ARTICLE IX: MEETINGS

ARTICLE X: REMOVAL/RECALL

ARTICLE XI: EQUIPMENT OWNERSHIP

SPECIAL THANKS